Each show cycle is filled with a particular sequence of tasks, so here is a 10-step program that we think is a pretty good model to follow. Especially if you frequently bring in new directors, having a checklist can be very helpful. Feel free to modify this checklist in your Account Settings.
- Once you've created your show, make sure basic information like performance dates are accurate.
- Create the rehearsal groups for your show. You might group by scene, by ages, or any other subset of your cast that will frequently need to attend rehearsals together.
- Create the cast list, entering the roles and assigning each to a group or two or six. You needn't assign actors to roles at this point (unless you've pre-cast your show).
- Add audition dates and information via the Edit Show Details panel. Now that your roles list (cast list without actor assignments) is finished, auditionees can see that information and sign up to audition for a specific role.
- Make your auditions public with the toggle on the Edit Show Details panel.
- After auditions are finished, you're ready to assign actors to your cast list, and adjust any groupings as necessary.
- Make the cast list public with the toggle on the Edit Show Details panel.
- Your cast's conflict calendars are automatically imported to the Schedule Assistant, so you can begin scheduling rehearsals as soon as your cast list is saved.
- Build your rehearsal schedule by selecting dates on the Schedule Assistant and then entering the start/end time + rehearsal details in the panel that appears. Each saved rehearsal will appear on the Rehearsal Schedule which is public to you at all times, but hidden to the cast until you toggle it via the Edit Show Details panel.
- Make the rehearsal schedule public with the toggle on the Edit Show Details panel. By default, your schedule is only accessible by directors until it's toggled as public.
Congratulations, you've gone full cycle! Cast98 is here for you through your entire run, so return at any time to edit your rehearsal schedule or upload resources for your cast. For example, you might share documents like safety procedures, scene change assignments, or rehearsal notes from tech week.
Please let me know if you have any questions!